Benefits administration Services that support your employees

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Offering competitive employee benefits is one of the best ways to attract and retain top talent—but administering those benefits can quickly become overwhelming.

Managing enrollments, eligibility changes, life events, COBRA notifications, payroll deductions, compliance requirements, and employee questions requires time, attention to detail, and a strong understanding of HR processes.

Merillat Consulting helps employers simplify benefits administration by providing experienced support throughout the entire employee lifecycle. Whether you're implementing a new benefits program, managing annual open enrollment, or coordinating benefits across multiple locations, we help ensure your employees receive the support they need. At the same time, your business stays organized and compliant.

Headquartered in Oklahoma, we proudly partner with employers throughout Tulsa, Broken Arrow, Oklahoma City, Northwest Arkansas, Texas, Kansas, Missouri, and organizations across all 50 states.

Benefits administration is the process of managing employee benefit programs from enrollment through ongoing administration.

It includes coordinating health insurance, dental and vision plans, retirement benefits, life insurance, disability coverage, voluntary benefits, paid time off, Wellness programs, and employee eligibility while ensuring accurate communication, payroll deductions, and compliance with applicable regulations.

Effective benefits administration creates a better employee experience while reducing administrative work for your HR and leadership teams.

Merillat Consulting provides flexible benefits administration solutions customized to your organization.

Our services include:

Coordinate annual open enrollment, employee communications, enrollment tracking, deadlines, and plan changes to create a smooth experience for employees and administrators.

Guide new employees through benefit eligibility, enrollment forms, deadlines, and orientation to ensure a positive onboarding experience.

Assist with benefit updates resulting from marriage, divorce, birth or adoption, loss of coverage, and other qualifying life events.

Track eligibility requirements and help ensure employees are enrolled according to plan rules and employer policies.

Work with your payroll and HRIS systems to help ensure employee deductions are accurate and synchronized with benefit elections.

Develop clear, employee-friendly communications that explain available benefit options, enrollment deadlines, and important changes.

Serve as a liaison between your organization and insurance brokers, benefit carriers, retirement plan providers, and third-party administrators to help streamline communication and issue resolution.

Provide year-round assistance with employee questions, benefit updates, enrollment changes, and administrative processes.

The Affordable Care Act (ACA) requires applicable employers to offer affordable health coverage to eligible employees and file annual compliance reports. Non-compliance can lead to:

• Substantial IRS penalties
• Reputational harm
• Employee dissatisfaction

Our audits identify potential gaps, helping you and your broker make strategic adjustments to stay compliant.   We prepare and file IRS forms (1094-C and 1095-C) accurately and on time, in coordination with your broker’s plan data.
 

Our team works hand-in-hand with both your internal stakeholders and your benefit broker to keep you aligned with ACA requirements, simplifying reporting and reducing compliance risk.

Employee benefits are more than an annual enrollment event—they're an important part of your overall workforce strategy.

Effective administration helps your organization:

• Improve employee satisfaction 
• Increase benefit participation 
• Reduce administrative errors 
• Improve onboarding 
• Strengthen employee retention 
• Simplify payroll coordination 
• Support HR compliance 
• Improve communication with employees 
• Reduce confusion during open enrollment 
• Create a better overall employee experience 

When benefits administration is organized and consistent, employees have greater confidence in both their benefits and their employer.

Merillat Consulting does not replace your insurance broker—we complement them.

We collaborate with:

• Insurance brokers 
• Employee benefits consultants 
• Payroll providers 
• HRIS vendors 
• Retirement plan administrators 
• Third-party administrators (TPAs) 
• Internal HR departments 
• Business owners and leadership teams 

Our role is to help ensure the administrative side of your benefits program runs smoothly while supporting employees throughout the process.

Managing employee benefits requires more than paperwork—it requires organization, communication, and HR expertise.

Businesses choose Merillat Consulting because we provide:

• Personalized benefits administration support 
• Experienced HR professionals 
• Vendor-neutral guidance 
• Payroll and HRIS integration expertise 
• Open enrollment planning 
• Multi-state workforce experience 
• Responsive communication 
• Year-round HR support 

We become an extension of your HR team, helping ensure employees receive accurate information and timely assistance throughout the year.

No. We are not an insurance agency or broker. We work alongside your existing insurance broker or benefits consultant to help administer your employee benefits program efficiently.

Absolutely. We assist with planning, employee communication, enrollment tracking, benefit elections, and ongoing support before, during, and after open enrollment.

Yes. We regularly support organizations with employees across multiple offices and multiple states, helping create consistent administrative processes.

Yes. We help coordinate benefits administration with payroll systems and HRIS platforms to improve accuracy and reduce administrative work.

Yes. We provide ongoing administrative support to help employees understand enrollment processes, eligibility, and benefit changes while coordinating with your benefit providers when needed.

Managing employee benefits shouldn't consume your HR team's time or create unnecessary frustration for employees.

Merillat Consulting provides experienced benefits administration support that improves organization, strengthens communication, and helps your employees get the most from their benefit programs.

Whether you're preparing for open enrollment, implementing a new benefits package, or looking for year-round administrative support, we're ready to help.

Schedule a consultation today to learn how our Benefits Administration Services can support your business and your employees.